BACKGROUND

The Centerville Community School District is a rural school district consisting of approximately 1520 students, 140 instructors, 7 administrators, 4 directors, and approximately 170 support personnel. The district is presently housed in ten (13) facility complexes: Centerville High School; Howar Junior High; Lakeview Elementary (grades 4-6); Central Elementary School; Garfield Elementary;  Mystic Elementary (in Mystic, Iowa);  Cincinnati Elementary (in Cincinnati, Iowa); Special Needs Education Center; Alternative High School; Centerville Commuinty Preschool; and a complex of Lincoln Elementary, the District administrative offices, and the Fleet Maintenance Facility.

The Centerville Community School District is Requesting Proposals for three categories consistent with Universal Service Fund (E-Rate).

Telecommunication Services

Internet Access

Internal Connections Other than Basic Maintenance

Telecommunication Services

CONTENT

·        Determining Factors For Awarding Contract
·        RFP Requirements For Telecommunication Services
·        Bidder Qualifications
·        Process for RFP Submission

DETERMINING FACTORS FOR AWARDING CONTRACT

·        Reliability
·        Knowledge and Experience as a Telecommunications Provider
·        Reputation of firm in both performance and service
·        Cost (both initial and monthly)
·        Sustainability
·        Ease of Upgrade or Modifications of the Service Package
·        Ease of Use for End Users

RFP REQUIREMENTS FOR TELECOMMUNICATIONS

The Centerville Community School District is requesting proposals for its digital transmission services, local, long distance and cellular telecommunications needs.  All proposals are subject to the rules governing the Universal Service Fund (Erate) and the District receiving Erate approval.  Vendors shall quote a best price for service and/or near and long-term leasing costs for any equipment and installation.  Equipment and capacity requirements are to be the best estimates currently available.  The Centerville Community School District reserves the right to modify quantity and configuration requirements if needed.  The vendor agrees to sell the Centerville School District the revised quantity of items and services at the unit/per line price as stated in the RFP regardless of quantity changes.

The following telecommunication services should be addressed in the vendor proposal for either part or all:

·        Local Service for 15 existing phone lines.
·        Long Distance Service for 15 existing phone lines.
·        Cellular phone service for 20 lines.
·        Digital Transmission Services for 1 district system.

BIDDER QUALIFICAITONS

            The bidders must be an established telecommunications carrier.

PROCESS FOR RFP SUBMISSION

     The following process should be followed for responding to this RFP:

1.                  Price quote(s) for any recommended configuration.
2.                  All materials and bids must be submitted and received by Wednesday,
         February, 10 2010 at 3:00 PM (CST). 

All materials should submitted electronically to:

            Kris McDonald
            Centerville Community School District
            kris.mcdonald@gpaea.k12.ia.us

Or by mail/courier to:

            Kris McDonald
            Centerville Community School District
            P.O. Box 573
            Centerville, IA 52544

The District reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any informalities as deemed in the best interest of the District.

Omission in the proposal of any provision herein described shall not be construed as to relieve the vendor of any responsibility or obligation requisite to the complete and satisfactory delivery, operation, and support of any and all equipment or services.

This Request For Proposal (RFP) is intended to provide a standard base from which to evaluate appropriate and cost-effective systems. The District is not obliged to purchase any system, nor to purchase the least expensive from among the Vendors. After receipt of the bid proposal and prior to signing a contract, the District has the right to modify the proposal by negotiating any changes it judges to best meet the needs of the District.

ttop

Internet Access

CONTENT

·        Determining Factors For Awarding Contract
·        RFP Requirements For Internet Access
·        Bidder Qualifications
·        Process for RFP Submission

DETERMINING FACTORS FOR AWARDING CONTRACT

·        Reliability
·        Knowledge and Experience as an Internet Service Provider
·        Reputation of firm in both performance and service
·        Cost (both initial and monthly)
·        Sustainability
·        Ease of Upgrade or Modifications of the Service Package
·        Ease of Use for End Users

RFP REQUIREMENTS FOR INTERNET ACCESS

The Centerville Community School District is requesting proposals for internet access.  All proposals are subject to the rules governing the Universal Service Fund (Erate) and the District receiving E-Rate approval.  Vendors shall quote a best price for service. The Centerville Community School District reserves the right to modify quantity and configuration requirements if needed. 

The following internet access services are requested:

·        20 Mb/s download internet connection

BIDDER QUALIFICAITONS

            The bidders must be an established internet service provider.

PROCESS FOR RFP SUBMISSION

     The following process should be followed for responding to this RFP:

1.                  Price quote(s) for any recommended configuration.
2.                 All materials and bids must be submitted and received by Wednesday,
         February 10, 2010 at 3:00 PM (CST). 

All materials should submitted electronically to:

            Kris McDonald
            Centerville Community School District
            kris.mcdonald@gpaea.k12.ia.us

Or by mail/courier to:

            Kris McDonald
            Centerville Community School District
            P.O. Box 573
            Centerville, IA 52544

The District reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any informalities as deemed in the best interest of the District.

Omission in the proposal of any provision herein described shall not be construed as to relieve the vendor of any responsibility or obligation requisite to the complete and satisfactory delivery, operation, and support of any and all equipment or services.

This Request For Proposal (RFP) is intended to provide a standard base from which to evaluate appropriate and cost-effective systems. The District is not obliged to purchase any system, nor to purchase the least expensive from among the Vendors. After receipt of the bid proposal and prior to signing a contract, the District has the right to modify the proposal by negotiating any changes it judges to best meet the needs of the District.

INTERNAL CONNECTION OTHER THAN BASIC MAINTENANCE

CONTENT

·        Determining Factors For Awarding Contract
·        RFP Requirements For Equipment Relevant to Internal Connections
·        Bidder Qualifications
·        Process for RFP Submission

DETERMINING FACTORS FOR AWARDING CONTRACT

·        Reliability
·        Knowledge and Experience as an Equipment Provider
·        Reputation of firm with regard to service and support
·        Cost
·        Sustainability
·        Ease of Upgrade or Modifications
·        Ease of Use for End Users

RFP REQUIREMENTS FOR INTERNAL CONNECTIONS

The Centerville Community School District is requesting proposals for equipment relative to internal connections.  All proposals are subject to the rules governing the Universal Service Fund (Erate) and the District receiving E-Rate approval.  Vendors shall quote a best price for equipment. The Centerville Community School District reserves the right to modify quantity and configuration requirements if needed. 

The following equipment for internal connections are requested:

·        (50) Wireless Access Points

BIDDER QUALIFICAITONS

            The bidders must be an established vendor.

PROCESS FOR RFP SUBMISSION

     The following process should be followed for responding to this RFP:

1.                  Price quote(s) for any recommended configuration.
2.                 All materials and bids must be submitted and received by Wednesday,
         February 10, 2010 at 3:00 PM (CST). 

All materials should submitted electronically to:

            Kris McDonald
            Centerville Community School District
            kris.mcdonald@gpaea.k12.ia.us

Or by mail/courier to:

            Kris McDonald
            Centerville Community School District
            P.O. Box 573
            Centerville, IA 52544

The District reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any informalities as deemed in the best interest of the District.

Omission in the proposal of any provision herein described shall not be construed as to relieve the vendor of any responsibility or obligation requisite to the complete and satisfactory delivery, operation, and support of any and all equipment or services.

This Request For Proposal (RFP) is intended to provide a standard base from which to evaluate appropriate and cost-effective systems. The District is not obliged to purchase any system, nor to purchase the least expensive from among the Vendors. After receipt of the bid proposal and prior to signing a contract, the District has the right to modify the proposal by negotiating any changes it judges to best meet the needs of the District.

ttop